Intro to Shortcuts on iPhone and iPad (2024)

iOS 17

iOS 16

iOS 15

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3.5

3.2

3.1

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2.1

Shortcuts 2.0

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Table of Contents

Shortcuts User Guide

  • Welcome
    • Intro to Shortcuts
    • Discover shortcuts in the Gallery
      • Run a shortcut from the app
      • Run shortcuts with Siri
      • Run suggested shortcuts
      • Run app shortcuts
      • Run shortcuts from the Home Screen widget
      • Run shortcuts from the Search screen
      • Add a shortcut to the Home Screen
      • Launch a shortcut from another app
      • Run shortcuts from Apple Watch
      • Run shortcuts by tapping the back of your iPhone
    • Adjust privacy settings
      • Intro to how shortcuts work
      • The flow of content
      • Action connections
      • Control the flow of actions
      • Shortcut completion
      • The Content Graph engine
    • Create a custom shortcut
    • Ideas for custom shortcuts
      • Navigate the action list
      • Order of actions
      • Get actions
      • Transform actions
      • Share actions
      • Test your actions
      • About actions in complicated shortcuts
    • Intro to editing shortcuts
    • Organize shortcuts in folders
    • Change the layout
    • Reorder shortcuts
    • Rename shortcuts
    • Modify shortcut icons
    • Duplicate shortcuts
    • Delete shortcuts
    • Sync shortcuts
    • Share shortcuts
    • Add import questions to shared shortcuts
    • Add a shortcut to Reminders using Siri
    • Intro to personal automation
    • Create a new personal automation
    • Enable or disable a personal automation
    • Delete a personal automation
      • Event triggers
      • Travel triggers
      • Communication triggers
      • Transaction trigger
      • Setting triggers
    • Intro to home automation
    • Create a new home automation
    • Enable or disable a home automation
    • Delete a home automation
    • Home automation triggers
      • Intro to variables
      • Variable types
      • Use variables
      • Adjust variables
    • Use list actions
    • Use the Choose from Menu action
    • Use If actions
    • Use Repeat actions
      • Intro to Find and Filter actions
      • Add filter parameters
      • Intro to using prompts
      • Use the Ask for Input action
      • Use the Ask Each Time variable
      • Use the Show Alert action
      • Use the Show Notification action
    • Input types
    • Limit the input for a shortcut
    • Receive onscreen items
    • Advanced Shortcuts settings
      • Intro to the Run JavaScript on Webpage action
      • Use the Run JavaScript on Webpage action
      • Intro to URL schemes
      • Open, create, and run a shortcut
      • Run a shortcut from a URL
      • Open or search the Gallery from a URL
      • Use x-callback-url
      • Use another app’s URL scheme
      • Intro to web APIs
        • What’s an API?
        • Request your first API
        • Intro to using JSON
        • Parsing JSON
        • Handling lists
        • Get Dictionary Value action
        • Create contacts
        • API limitations
        • Format Date timestamps
        • Dictionaries
        • About date and time formatting
        • Date and time formats
        • Dates as written language
        • Technical standards
        • Custom date formats
  • Copyright
Intro to Shortcuts on iPhone and iPad (1)

What’s a shortcut?

A shortcut provides a quick way to get things done with your apps, with just a tap or by asking Siri.

Shortcuts can automate a wide variety of things—for example, getting directions to the next event on your Calendar, moving text from one app to another, generating expense reports, and more.

Based on how you use your Apple devices—your app usage and your browser, email, and messaging history—Siri suggests simple, useful shortcuts that you can quickly tap to run. Once you create a shortcut, you can activate Siri, then say the shortcut’s name to run it.

The Shortcuts app

In addition to running the simple shortcuts suggested by Siri, you can use the Shortcuts app to add ready-made or custom shortcuts to your devices. The app lets you combine multiple steps across multiple apps to create powerful task automations.

Intro to Shortcuts on iPhone and iPad (2)

After you add shortcuts from the Gallery or create your own, you can run them from:

  • The Shortcuts app

  • The HomeScreen on your iPhone, iPad, or iPod touch

  • The Shortcuts widget on your iPhone, iPad, or iPod touch

  • Apple Watch

  • The share sheet of another app

  • Siri

What’s an action?

An action is the building block of a shortcut. Each shortcut comprises a series of actions, and each action is a single step that performs a particular function. For example, a shortcut that shares an animated GIF might contain three consecutive actions: Get Latest Photos grabs the latest photos that you took on your device, Make GIF uses those photos to build an animated GIF, and Send Message automatically sends the GIF to your recipients.

Intro to Shortcuts on iPhone and iPad (3)

Actions represent the best features of the apps on your Apple devices, broken out into smaller parts. With hundreds of actions, there are a variety of individual steps you can chain together to build shortcuts.

See Intro to how shortcuts work on iPhone and iPad and Navigate the action list in Shortcuts on iPhone or iPad.

Where are shortcuts stored?

In the Shortcuts app, shortcuts are organized in collections in the Shortcuts screen (iOS) and Shortcuts sidebar (iPadOS):

  • All Shortcuts: Contains all of your shortcuts and shortcuts available in apps.

  • My Shortcuts: Contains all of your shortcuts.

  • Share Sheet: Contains shortcuts that are available in the share sheet of another app.

  • Apple Watch: Contains shortcuts that are available on your Apple Watch.

  • App Shortcuts: Contains all of the shortcuts available in apps.

When you tap a collection name, all shortcuts in that collection are shown in a grid array. Each shortcut is represented by a rounded rectangle that has a title, an icon, and a color. Tap a shortcut once to run it, or tap Intro to Shortcuts on iPhone and iPad (4) to see the actions contained inside.

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Intro to Shortcuts on iPhone and iPad (2024)

FAQs

How do I sync Shortcuts between iPhone and iPad? ›

Sync shortcuts on iPhone or iPad
  1. On your iOS or iPadOS device, go to Settings > Shortcuts.
  2. Turn on iCloud Sync.

What's the point of Shortcuts on iPhone? ›

What's a shortcut? A shortcut provides a quick way to get things done with your apps, with just a tap or by asking Siri. Shortcuts can automate a wide variety of things—for example, getting directions to the next event on your Calendar, moving text from one app to another, generating expense reports, and more.

How to use Shortcuts on iPad? ›

Run app shortcuts on iPhone or iPad
  1. In the Shortcuts app on your iOS or iPadOS device, do one of the following: iPhone: Tap in the upper-left corner of the screen. iPad: Swipe from the left edge of the screen.
  2. In the App Shortcuts area, tap the name of an app, then tap a shortcut.

What are iPhone starter Shortcuts? ›

A shortcut is a quick way to get one or more tasks done with your apps. The Shortcuts app lets you create your own shortcuts with multiple steps. For example, build a “Surf Time” shortcut that grabs the surf report, gives an ETA to the beach, and launches your surf music playlist.

Can you use quick start between iPhone and iPad? ›

If you have another iPhone or iPad with iOS 11, iPadOS 13, or later, you can use Quick Start to automatically set up your new device. Quick Start occupies both devices, so make sure that you choose a time when you won't need to use your current device for several minutes.

How do I sync everything between my iPhone and iPad? ›

Steps to sync:

First, make sure you're logged into the same Apple ID account on both devices, and make sure both devices have Wi-Fi turned on. In the iCloud section of the Settings app, you'll see a list of apps that can be synced across all of your devices, and you can toggle syncing on or off for each individually.

What is the advantage of using shortcuts? ›

For starters, they can help you work more quickly and efficiently. They can also help you be more productive by allowing you to do multiple tasks at once. In addition, keyboard shortcuts can help you lock your screen or switch between windows and apps.

Are Apple shortcuts worth it? ›

It's easy to overlook since its name doesn't tell you much, but it can be a powerful way to make your iPhone perform complicated tricks or handle tasks for you, as Tamburello found, before you even wake up. “A lot of times I'll use a shortcut in front of someone and they're like, 'What?

Do iPhone shortcuts run automatically? ›

Some personal automations can run without asking you for confirmation when they're triggered. In the Shortcuts app on your iOS or iPadOS device, tap Automation . Tap the automation you want to run automatically. Turn off Ask Before Running, then tap Don't Ask to confirm your choice.

How do I customize Shortcuts on my iPad? ›

It's easy to create a new, custom shortcut using the Shortcuts app for iPhone or iPad:
  1. Step 1: Create a new shortcut in your shortcuts collection.
  2. Step 2: Add actions in the shortcut editor.
  3. Step 3: Run your new shortcut to test it.

How to do widgets on iPad with Shortcuts? ›

Set up and run shortcuts from a widget on iPhone or iPad
  1. On your iOS or iPadOS device, touch and hold the background of the Home Screen until the apps begin to jiggle.
  2. Tap at the top of the screen to open the widget gallery.
  3. Scroll down, then tap Shortcuts.
  4. Swipe to choose a widget size.
  5. Tap Add Widget, then tap Done.

What is the shortcut key on iPad? ›

Most iPad keyboard shortcuts use the Command ⌘ key, like on a Mac. If you're more familiar with a PC keyboard, the Command ⌘ key does the same thing as the Control key on a PC. Here are some common keyboard shortcuts: Command-H: Go to the Home Screen.

What can be done with iPhone Shortcuts? ›

What's a shortcut? A shortcut provides a quick way to get things done with your apps, with just a tap or by asking Siri. Shortcuts can automate a wide variety of things — for example, getting directions to the next event on your Calendar, moving text from one app to another, generating expense reports and more.

How to setup Shortcuts on iPhone? ›

Add a Shortcuts widget to the Home Screen
  1. On your iOS or iPadOS device, touch and hold the background of the Home Screen until the apps begin to jiggle.
  2. Tap at the top of the screen to open the widget gallery.
  3. Scroll down, then tap Shortcuts.
  4. Swipe to choose a widget size.
  5. Tap Add Widget, then tap Done.

What are Shortcuts tasks on iPhone? ›

The Shortcuts app lets you automate tasks you do often with just a tap or by asking Siri. Create shortcuts to get directions to the next event in your Calendar, move text from one app to another, and more.

How do I sync my iPhone and iPad icons? ›

On your iPhone:
  1. Go to Settings, and tap your name at the top.
  2. Tap iCloud.
  3. Under Apps Using iCloud, turn on every app you'd like to sync by tapping the switch.
May 10, 2024

How do I sync my iPhone and iPad layout? ›

Open the Settings app on one device, tap your name to open the Apple ID screen, then select iCloud. Turn on the toggle switches next to every category of app and content that you want to sync between the iPhone and iPad. Repeat this process with the second device.

How do I share things between iPhone and iPad? ›

Ensure that both devices are connected to the same Wi-Fi network. Launch the Documents app on both your iPhone and iPad. Go to Control Center > Start WebDAV Server. Enter any username and password you like and tap Start WebDAV Server to enable file transfer via WebDAV.

How do I get the same apps from my iPhone to my iPad? ›

If you want all future purchases (including free apps) on your iPad or iPhone to automatically download to your other device, go to Settings > App Store > Automatic Downloads and move the slider next to Apps or App Downloads to the On/green position on both the iPhone and iPad.

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